Presenters and speakers are often the visible face of an online event. If they feel uncertain about the platform or technology, the audience notices. A short onboarding process prevents many problems.
1. Schedule a technical check
Do not wait until the live moment. Test camera, microphone, internet, lighting and platform access with every speaker in advance.
2. Explain the format
Tell speakers whether they are part of a webinar, panel, interview, meeting or talk show. They should know when they are visible, when they speak and how questions will be handled.
3. Improve sound first
A headset or external microphone often improves the experience immediately. Ask speakers to choose a quiet room and reduce background noise.
4. Check the image
Place the camera at eye level, use light from the front and avoid a distracting background. A simple setup can still look professional.
5. Practise platform actions
Screen sharing, muting, joining breakout rooms or responding to Q&A can be stressful during a live event. Practise only the actions speakers will actually need.
6. Give speakers a simple briefing
Send clear instructions with the joining link, timing, contact person, technical requirements and what to do if something goes wrong.
7. Keep support available
During the live event, speakers should know who they can contact for help. A producer or technical host gives them confidence and keeps the programme moving.
Want to discuss an online, hybrid or live event? Contact Valo Online Events.